By-Laws

I. Application for Membership.

Application for membership must be made on the approved Membership Application Form, completed fully and accompanied by the appropriate membership fee. The Executive may authorize early registration deduction for registration prior to April 1.

Application for Club membership may be made at any time. Normally membership application registration shall be held in the last week of February and the first week of March.

Previous members, who have outstanding fees or fines owing, applications may not be accepted until the monies owing have been paid in full.

II. Membership Registration.

General

• Registration fees shall be set by the Club Executive and ratified at the AGM.
• The Club shall have one common player registration form for all programs.
• Players registering are not guaranteed a position on the team of their choice.
• Applications will not be accepted by e-mail or fax.
• The deadline for registration is April 1.
• A $25 late payment fee will be assessed on all applications received after the deadline.
• DSP players registering after the above deadline shall be placed on a waiting list with no guarantee of placement on a team.
• For other than DSP, any unpaid late penalty fee will be deducted from the tournament subsidy normally provided to competitive teams.
• Players will not be permitted to register for part-time play.
• All registrations will be at full fee until July 15.
• Players registering after July 15 will pay 60% of the appropriate fee, rounded up to the nearest $.
• All NSF and or returned cheques will be assessed a $25 administrative fee.
• Applications for registration for the outdoor season will not be accepted after the final date set by the OSA/EODSA (normally July 31st).

Payment

• Full payment for registration must accompany the Registration Application Form.· Payment must be made by cheque or money order only. Cash will not be accepted.
• There are two registration payment options; one cheque for the full amount or two cheques, the first equal to the lowest DSP fee dated no later than April 1, the second for the remainder dated no later then May 1.
• Cheques postdated after May 1st will not be accepted.
• Any outstanding fines or administrative fees shall be deducted from the registration fee accompanying the application and the balance of the said Club registration fee must be paid, in full, prior to OSA/EODSA registration for league play.
• In cases of demonstrated financial hardship the respective VP may authorize registration fee assistance.
• Acknowledgement
• On registration, players will be mailed a registration acknowledgement card or letter.

Refunds

• All requests for refunds must be in writing indicating the reason for such request. Full refunds will be made in the following circumstances:
• Where a player trying out for a competitive or recreational team is not selected and the Club is unable to offer a suitable alternative.
• Where the parent of a DSP player identifies a specific site and the Club is unable to offer a suitable alternative.
• Where a player suffers a season ending injury, attested to by the attending physician, prior to July 1st.

Refunds will not be made in the following circumstances:

• Where a player transfers to another Club after the OSA/EODSA registration for that player.
• Where a player is disciplined by the OSA, EODSA or OCSL.

All other requests for refunds shall be assessed a $25 administration fee, shall be assessed on merit and approved by the Club President and Treasurer. Refunds will be processed, business permitting, as soon as possible.

III. Coaches.

Application to coach a Club team must be made on the approved Coach/Manager Application Form and completed fully.

Coaches shall be appointed by the Executive for a term of one (1) season.

Head and team coaches, of competitive and recreational teams, must be qualified in accordance with EODSA requirements.

Coaches are expected to encourage their top players to participate in League, District, Provincial and National development programs. This includes releasing their players from team commitments to participate in the activities of those programs.

The head or team coach and manager shall be jointly responsible for control of their players and supporters at any games played by their team.

Coaches flagrantly violating Club, OCSL or EODSA policies, procedures or guidelines may be subject to disciplinary measures.

IV. Coach Development.

The development and education of coaches shall be the primary responsibility of the Club Head Coach. The Club Head Coach shall arrange or hold coaching clinics at intervals throughout the year to educate head and team coaches on technical and strategic skills development.

Team coaches should utilize the services of the Club Head Coach as an advisor and consultant in the development of players.

Coaches are expected to upgrade their qualifications by participating in the Canadian Coaching Association and the Canadian Soccer Association sports specific courses. The Club will refund the course fee on completion of such courses.

V. Team Selection.

Head or team coaches are responsible for the selection of their respective teams and in accordance with Club Policy and Guidelines.

Coaches must ensure players they wish to include on their team are properly registered with the Club and EODSA prior to the first league game of the season. Players not registered with the Club will not be permitted to register for a team or participate in league play.

Players and coaches who violate the above section may be subject to disciplinary measures. Coaches should also be aware that they violate the OSA insurance policy by allowing unregistered players to play or practice.

VI. Team Registration.

All competitive and recreational teams will receive league registration forms as soon as they are available and will have one week to properly register their players. Coaches or their delegates are expected to attend meetings called at the discretion of their respective Vice-President.

Registration shall include an OSA player identification card, a wallet size photograph, proof of birth date and a properly completed OSA player registration form signed by the Club Registrar. Proof of birth date normally required is a birth certificate or copy thereof. Previously registered players may use their OSA player identification card as proof of birth date.

Club teams that do not meet the minimum player requirement will not be allowed to register or participate in league play.

VII. Player Development.

The development of all youth players shall be a prime responsibility of the Club Coach. The Club Coach shall provide expertise and guidance in setting the program for all Club sponsored coach or player skill development clinics.

Club teams will normally be formed on a single straightforward age group basis. Youth players are normally expected to play in their own age category or division. The Executive must approve, in writing (electronic media included), any or all exceptions of youth players playing outside their age category.

All registered players must be permitted equal opportunity to tryout for their targeted team. For those players not selected the coach should:

• Inform the player, in confidence, as soon as possible,
• Provide the reason for non-selection and inform the player of the next best opportunity for him/her,
• Inform and provide player details to the coach of the secondary team, if any,
• In event that the player wishes to terminate his/her membership, the coach must advise the player of their right to a full refund and inform the appropriate Vice-President, and
• In event the player is a youth, then all discussions should be in the presence of the player’s parent or guardian.

Players or coaches of players requesting to play in an older age category than that specified for their date of birth must make application in writing (electronic media included), stating the reason, to their respective Vice-President.

VIII. Guest Players.

Definition of a “Guest” player – Any player who is not a current member of the Ottawa Internationals S.C. (OISC) and has been requested to play with an OISC team or a current OISC registered player who has been requested to play with a team other than an OISC registered team.

• Coaches shall not commit any member to guest without the consent of that member.
• Players who are requested to guest on other teams are expected to inform their coach.
• Coaches and players are expected to recognize Club loyalties.
• Practice shall not be recognized as a sufficient reason to refuse a request for a guest player.
• Coaches shall not attempt to coerce any player, to guest, against their wishes.
• Coaches shall not use guest players to the detriment of their current roster.
• The Club expect coaches to consider Club players before approaching non-club players.
• The Club expect players to place Club team requests before non-club teams.
• In event of disagreement or other issue between coaches the appropriate Vice-President shall arbitrate.

Note: This policy shall not over-ride playing-up policies governed by EODSA or OCSL Constitution and By-Laws.

IX. Fields and Schedules.

For competitive and recreational teams, league schedules and venues are assigned by the respective leagues. Practice facilities are assigned by the Club. Teams may be required to share practice fields.

X. Tournament and Cup Games.

Teams entering tournaments or other competitions are expected to fulfil tournament and cup obligations. Teams defaulting on their obligations may be subject to disciplinary measures.

XI. Referee Development.

All Club assigned referees should be qualified, in accordance with EODSA requirements, to the extent possible. The Club shall identify individuals interested in refereeing and they will be offered official referee qualification courses. The Club will refund the course fee to those individuals who qualify and agree to accept Club referee assignments for the season in which they qualify.

Referees are expected to inform the Referee Assigner, as soon as possible, if they are unable to fulfil their assigned obligations.

Coaches are expected to inform the Referee Assigner in event their home game is cancelled or rescheduled, for whatever reason.

Coaches are expected to inform the Referee Assigner in event of a referee not showing for an assigned game. Referees shall be paid in accordance with the Club referee payment schedule.

ed, for whatever reason.

Coaches are expected to inform the Referee Assigner in event of a referee not showing for an assigned game. Referees shall be paid in accordance with the Club referee payment schedule.