Policies

I. Preamble

The policies outlined herein apply to all members, parents of members, officials, coaches, managers, executives, directors or any other party who represents the Club.

II. Financial

Commitment or expenditure of Club funds

• No person (coach, manager, staff, member, volunteer or otherwise) has the authority to commit Club funds without the explicit approval of the Club Executive.
• Any member of the Executive may commit Club funds up to a maximum of $100 on verbal or written approval of both the President and the Treasurer.
• Authorization for expenditures over or above the aforementioned amount must be approved by the Executive.

Membership fee refunds

For membership fees refund, please refer to the specific program.

Family discounts

• A family is defined as persons living at the same address or son or daughter attending university or college.
• Family discounts will not be allowed for applications received after established registration deadline dates.
• Discounts on membership fees shall be at the discretion of the Executive and may differ from year to year.

III. Uniforms

Club uniforms and colours usage

The Club offers three official uniforms, Ottawa Internationals’ red and black. Teams are expected to chose from any two of the three as their primary and alternate team uniforms. As responsible members of the Ottawa Internationals family teams shall, on all game occasions, wear the official club uniform selected from the aforementioned list.

The Executive retain the right to discipline teams, coaches and managers for failure to observe this policy. Penalties for non-compliance shall be at the discretion of the Executive and may include any or all of the following:

• Withhold any pre-approved tournament funding or other monies.
• Refuse to approve or sign travel permits.
• Officially withdraw the team from any or all OSA sanctioned events, including league play.
• Terminate the contract of a team official.
• Other disciplinary action as deemed appropriate by the Executive.

IV. Discipline.

Game misconduct, penalties and fines

• Payment of fines imposed by the OCSL, EODSA, OSA or other legitimate governing bodies, resulting from improper conduct or failure to adhere to administrative rules before, during or after games shall remain the responsibility of the member penalized by the aforementioned bodies.
• The Club may impose further disciplinary action as deemed appropriate by the Club Discipline Committee.
• All league fines by either players or teams must be paid by the player or the team.
• Club Administrator will immediately inform the player or team of the fine and remind the player or coach of the policy
• Player has to bring payment to the Clubhouse
• If payment is not received at the clubhouse within one week, the player or coach (if a team fine) will be removed by the Registrar from the OSA team rooster and not put back until payment is received.
• This takes effect starting today, June 11, 2009

V. Tournaments and Events.

Tournaments and Events.

• The Club shall provide each team with tournament participation assistance, determined annually by the Executive, provided that their roster comprises 17 (for competitive and recreational teams) or 14 (for mini-teams) registered and fully paid up players.
• Ottawa Internationals S.C. do not permit, support or condone participation of their registered players, coaches, volunteers, parents, members or teams in events that are not properly sanctioned by the EODSA or OSA. The Club assumes no responsibility or liability for any registered player, coach, volunteer, parent member or team that participates in any unsanctioned event.
• Should a coach, parent, member or other person formulate a team for the purpose of applying for, entering or participating in any unsanctioned event they should be aware that OSA insurance policy does not cover activities associated with such events. They do so at their own risk and shall be liable for all claims made for injuries, damages and/or legal costs resulting from any such activity.
• If a coach, parent, member or other person formulate a team to participate in an unsanctioned event they shall be responsible for all penalties or fines should soccer’s governing bodies take disciplinary action against the Club.
• Should the person deemed responsible, by the Club, for a team participating in an unsanctioned event default in payment of fines levied against the Club then that team, collectively, shall be responsible for payment of those fines.

VI. Playing-up

Playing-up on an ad-hoc basis

• Coaches must comply with all league and district rules.
• The coaches of the lower age teams are expected to honour requests for playing-up unless such requests conflict with their own team commitments.
• The parent of any youth player shall have the right to refuse to let their child play-up.

Playing in a higher age category on a regular basis

• Players are encouraged to play in their own age division. However, players who wish to tryout for an older age division may do so. To be selected for that team a “playing up” player must demonstrate skills that would rank the player in the top 50% of the team.
• Should the respective coaches be unable to agree on a specific individual playing-up then the Club Head Coach shall arbitrate.
• The parent of any youth player having the option to play at a higher age category shall have the right to insist that his/her child play in their proper age category.

VII. Harassment

The Club is commited to maintain the highest standard in terms of human rights, safety and harassment free environment for its members. This policy shall apply to all executive, directors, officers, coaches, referees administrators, convenors, managers, players, atheletes, members or registrants, volunteers and such like persons.

This policy applies to harassment which may occur during the course of all Club business, activities and events and between individuals associated with the Club but outside business, activities and events when such harassment adversely affects relationships within the Club’s work and sport environment.

The Club shall:

• adhere to the harassment policy as laid down by the OSA.
• regularly review the Club policy to ensure it meets human rights obligations.
• appoint a Club Harassment Officer.
• maintain confidentiality of complainants.
• recognize the right of any person who experiences harassment to seek assistance from the provincial human rights commission.

In keeping with this policy the Club encourages the reporting of all incidents of harassment to the Club Harassment Officer.

Club Harassment Officer
Roy Hillier, telephone 738-0351

EODSA Harassment Officer
Nigel MacLeod, telephone 828-2001